Why Is Workplace Communication Important? And How to Improve It – Every workday, you have to communicate with colleagues, leaders, and customers. Therefore, knowing how to communicate intelligently and behave tactfully will help you be respected and have the opportunity to advance further in your workplace. So how to avoid embarrassing and rude situations when communicating in the work environment? Below are 10 ways to behave in office communication that Good Deeds would like to send to you.
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The importance of smart communication and behavior in the workplace
In life, communication is the key for us to build and maintain relationships, especially in the office environment. Knowing how to behave in daily communication will help you convey information effectively, understand each other’s thoughts and aspirations, thereby helping to strengthen the relationship between colleagues.
Why is communication important in the workplace?
In fact, behavior in office communication brings more benefits than we think. It helps the relationship between colleagues and colleagues become close, without jealousy, exchanging responsibilities and willing to support each other at workplace.
It helps eliminate the invisible gap between bosses and employees. Employees can freely contribute opinions and frankly admit mistakes. The boss can understand the difficulties his subordinates are facing. Only then will a business organization exist with enthusiastic individuals who are willing to work, not because of personal gain or jealousy, causing disunity in the working environment.
For individuals, good communication also helps increase self-confidence. From there, we will have more opportunities to develop on our career path. Our words and position in the hearts of everyone in the company are also strengthened as a result.
10 ways to Improve Communication in the Workplace
The office environment is very complicated because you have to interact with many different types of people. Therefore, to avoid friction or hatred with colleagues, you need to know how to behave in communication tactfully. Below are 10 suggestions for smart communication and behavior in the workplace that you cannot ignore and learn Social Skills about Workplace culture.
Respect each other
To receive respect from others, you first need to show respect towards them. Because it helps eliminate all distance and brings us closer together.
Besides, you should also learn to respect opinions, ways of working, culture and policies in the company. Even when disagreements occur in the workplace, the best way is to stay calm and respect other people’s opinions. Only then can we build a professional image in the eyes of our boss, and at the same time have more sincere and close colleagues in the company.
Listen to understand
Behavior in office communication is not simply a matter of who speaks and who listens. Just listening is not enough, you also need to know how to listen to understand. Thereby increasing interaction and understanding of the message sent by the other person.
To do so, you need to put yourself in the other person’s shoes to try to understand their thinking from their perspective. You should not boost your best friend’s ego by laughing, mocking or saying bad things to them.
Do not speak ill of colleagues
All lies and rumors about the company, boss and colleagues are huge minus points in daily communication behavior. Saying bad things about your colleagues only proves that you are a gossip-loving person. This not only makes you lose trust, but also makes you lose your beautiful image in the eyes of others.
To avoid this, you absolutely do not boycott and defame anyone in the company, no matter how much you hate them. Instead, boldly contribute your opinions in a positive spirit to learn and change for the better.
Avoid chatting too much
The company is a place to work, not a place to chat. Of course, during 8 hours of work, you should occasionally talk and interact with people around you to reduce fatigue. However, don’t overdo it and turn yourself into a “gossip” at workplace.
Talking and chatting too much not only annoys colleagues, seriously losing points in the eyes of leaders, but also directly affects daily work performance.
Don’t skimp on compliments
If your colleagues do well, give them compliments instead of saying jealous or sarcastic words. Encouraging appreciation and sharing joy with each other will help the relationship between you and your colleagues be maintained for a long time.
Ready to help everyone
To build good relationships with colleagues in the company, always help them when needed. Helping each other is also an opportunity to open up, share and become closer to each other.
Only if you give, you will receive. When you go out of your way to help others, you will receive help from them when needed. In fact, what you receive is more than what you give.
Maintain a positive attitude
Attitude is the best reflection of who you are in the eyes of your company colleagues. There are days when you are assigned tasks beyond your scope of responsibility, are constantly criticized at work, or cannot complete work as planned.
But no matter what the case may be, try to maintain a positive attitude towards everyone around you. Because if you don’t know how to push negative emotions away, you can affect the mood of others. No one wants to work with someone who is frowning and frustrated, right!
Avoid suggestions that do not match your expertise
You need to know how to optimize your entire working time at the company. With 8 hours of work a day, focus on completing your work well. Don’t take on too much work or accept requests from colleagues. You need to know how to say “no” as well as know how to refuse tactfully and delicately to avoid receiving requests that are not in line with your expertise.
Don’t show off salary and bonuses
Salary and bonus is always a sensitive story. Boasting about this problem to your colleagues will make you appear insensitive, and you will most likely isolate yourself from everyone. If you have any questions about salary or bonuses, please share them directly with your boss or the person who decides your income level to resolve the problem.
Know how to keep secrets
The office environment not only brings you good relationships but also close friends. They are willing to share with you everything about themselves, from work, life to private matters. If you meet such friends, please respect and absolutely keep secret what they tell you! Know what to say and avoid spreading it to the whole office.
Above are ways to behave in office communication specifically for office workers. Hopefully the information shared in the above article will create a foundation for you to create good relationships in the workplace.
Along with that, if you are a candidate and want to look for a job, don’t forget to create an online CV on Good Jobs . We will connect you with employers so you can find the most suitable job.