How to dictate on Google Docs

How to dictate on Google Docs

You often use Google Docs to write your texts, and you feel very comfortable with it. Now, however, you would like to speed up your work a bit and you thought that dictating the texts by voice could be a great way to do it: the problem is that you have not the faintest idea how to do it.

How do you say? Is this actually the case? So don’t worry: in the following lines, I will explain how to dictate on Google Docs quickly and easily using both the functionality integrated into the famous “big G” service, and the dictation functions present “standard” in PC operating systems. , smartphone and tablet.

I bet you can’t wait to find out more, right? Then sit down comfortably, carefully read all the procedures that I will show you in the next chapters, and put them into practice. I am sure you will find everything you need to achieve your goal! I just have to wish you a good reading and, above all, a good job

Index

  • How to dictate to Google Docs from a PC
    • Voice typing of Documents
    • Windows 10 dictation
    • MacOS dictation
  • How to dictate on Google Docs from smartphones and tablets
    • Android
    • iOS / iPadOS

How to dictate to Google Docs from a PC

computer and smartphone

If you want to know how to dictate on Google Docs using your computer, in the next chapters I will explain how to do this on both Windows and macOS.

I remind you that to use dictation on a PC, you must first connect a microphone to the latter. If, on the other hand, your computer is not equipped with a microphone. Finally, I remind you that to use Google Docs you need to have a Google account. 

Voice typing of Documents

Voice typing of Documents

Google Docs has a native feature, called Voice Typing, which allows you to dictate within the spreadsheet without using third-party tools. However, this feature is only available on Google Chrome :

Having said that, start the Google Chrome browser and go to the Google Docs home page. In case you are asked, then log in with your Google account and click on the Empty item, if you want to create a new document, or click on the name of an existing document, to open it.

To start using the dictation feature, click on the Tools item (at the top) and, in the menu that is shown to you, select the Voice Typing item. If you have followed the above procedure to the letter, you will be shown a new small panel.

Using the drop-down menu in the latter, you can select the language for speech recognition and vocabulary; to start dictation instead, press on the microphone icon and start speaking into the microphone to transcribe what you are saying on the document.

When you press the microphone icon, Chrome may ask for your consent (which you must give) to access the microphone on your computer. To stop dictating, press the microphone icon again. It was easy, wasn’t it?

Windows 10 dictation

Windows 10 dictation

On Windows 10 there is a “standard” feature for dictation, which you can also use on Google Docs in case you do not want to take advantage of the integrated functionality

The dictation feature of Windows 10 is already active and can be recalled at any time: all you have to do is press the key combination Windows + H on your computer keyboard, to open a new small panel in the upper edge of the screen.

At this point, after opening a sheet in Google Docs, press on the microphone icon present in the Windows 10 dictation toolbar and start speaking into the microphone, to transcribe what you are saying.

MacOS dictation

Mac OS dictation

A built-in dictation system is available on macOS. By default, it is not enabled, but you can easily fix it by going to the System Preferences panel (the gear icon located in the Dock bar ), selecting the Keyboard item from the window that opens, and clicking on the Dictation tab.

Now, check the Yes box, to enable dictation. Also make sure to carefully review the hotkey to activate this feature, which you can also change via the Abbreviation drop-down menu.

At this point, all you have to do is activate the dictation mode combination, open a small box, and start speaking to transcribe what you say (after pressing the microphone icon ). However, I warn you that this feature may not work in Google Docs.

For that reason, you can still dictate to Docs using the native functionality available with Google Chrome, which I told you about in a previous chapter.

How to dictate on Google Docs from smartphones and tablets

Are you using a smartphone or tablet and want to know how to dictate on Google Docs? In this case, in the next chapters, I will explain how to use the built-in features of the Android and iOS / iPad OS operating systems.

Android

How to dictate on Google Docs from smartphones and tablets

Dictation functionality is available on Android smartphones and tablets via the keyboard app active on the device. Probably not all virtual keyboards are equipped with this feature, but surely Google’s Gboard and Microsoft’s SwiftKey can come to your aid in this regard.

First of all, regardless of which of the two apps you use, you need to activate the dictation feature, as I show you below.

  • Gboard : start the Gboard app, select the Voice Typing item and move the appropriate lever to ON .
  • SwiftKey : start the SwiftKey app, select Complex Insertion and move the appropriate lever on the screen to ON .

Now, after enabling the keyboard dictation function, call the latter within the Google Docs app and then press the microphone icon: in the Gboard keyboard, it is located in the upper right area, while in the keyboard SwiftKey is located on the comma key and, therefore, you will have to keep pressing this key until the dictation is activated. A tap on this feature will result in its deactivation.

iOS / iPadOS

iOS / iPad OS

The Google Docs app is also available for iPhone and iPad. In case you want to dictate a document via it, you can use the built-in dictation feature in iOS / iPadOS.

If you are not sure if this feature is activated on your device, start the Settings app and select the General> Keyboards items. At this point, make sure the toggle next to Enable Dictation is set to ON.

Now, you just have to start the Google Docs app and open any document. Place the pointer anywhere on the sheet with a tap, to call up the virtual keyboard. Now press the microphone icon at the bottom, next to the space bar, to immediately start dictation. You can stop it at any time by pressing the keyboard icon in the bottom pane.

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